An important ritual for high performing organizations is to have a weekly management meeting where the top leadership gets together and discusses the most important matters together. This is a time for decision making and reaching consensus on important issues.
This meeting is typically made up of very busy people with limited time in their week, so it’s crucial to make the meeting count and prepare a worthwhile agenda. Often the person preparing that agenda is the CEO, COO or Chief of Staff. Let’s breakdown how you should assemble and distribute the agenda:
1. Review the current month and quarter objectives
The best teams have a regular cadence of planning: often big annual objectives for the year that then get cut into smaller quarterly initiatives that then get further cut down to monthly and weekly tasks. During the leadership meeting, you have an opportunity to dive into specific objectives to handle issues that have arisen, or make adjustments if priorities changed.
2. Pull top objectives and concerns from written updates
In order to keep your meeting efficient, your team should in advance submit a quick written recap outlining their progress, plans and any problems encountered over the last week. This recap serves as the “status update” so you don’t need to allocate time on your meeting agenda for updates. The written update is a great source of agenda items, particularly the “problems” or “concerns” section. You can read updates in the Weekly Update dashboard.