1. Never do status updates
The #1 mistake in executive meetings is having everyone go around the table and do status updates, while everyone else zones out. This is a huge waste of time and results in the team trying to avoid future meetings. The status updates should be done in advance in writing using a tool like Weekly Update.
2. Focus on strategic discussion
Getting the top leadership in a room is best for having strategic discussion and debate. This might be the 1 hour per week where we have face time to share different perspectives and directly call out issues. We should be talking through the most important problems on the company’s plate, and how each of us is addressing them. This is a time for decision making and consensus building.
3. Make it consistent
The leadership meeting should be at the same day and time each week. I found that early morning is often best so it doesn’t bump into external commitments like customer meetings and conferences. Our team did Monday morning at 7:30am PST.